How to Archive Digital Scholarship in BodoArXiv

  1. Sign on to your BodoArXiv account. Choose “Submit a Work”. On the “Create Work” page, in the “File” box, choose “Upload from your Computer”.
  2. In the drop box, upload your project’s archiving dossier narrative (ADN). This document summarizes a project’s:
    • rationale and scope,
    • trajectory,
    • digital objects,
    • anticipated or actual outcomes,
    • documentation statement, and
    • project bibliography.

**IMPORTANT **PLEASE NOTE**

At this time, the ADN will be incomplete, as it will not contain appropriate links to the project’s catalog record or persistent identifier. These will be generated once the ADN and other files are uploaded. Mark incomplete sections in the first version of the ADN to complete once the links have been generated (you may want to use another color for those sections, as below).

3.     When the ADN is loaded, you will have a confirmation screen that looks like this:

4.     Continue to fill out the form until you reach “Supplemental Materials.” Here you will create a persistent identifiera space to upload all of the digital objects associated with your computer-based project in their most durable file formats. Within BodoArXiv, the files are called “Supplemental Materials.” They will include all static pages, datasheets, audio and video files, or other objects created for the project. It should also include a web-recording of the site when it was live (.warc), and a sitemap. Click “Create a new OSF project” and “Continue”.

5.     Then create a title for your persistent Identifier. Call it, “Persistent Identifier for Digital Objects: [Your Project Name]”. Click “Save and Continue”.

6.     Finish the process of submitting the ADN. Once you have clicked “save”, you will receive an email confirmation of your submission from BodoArXiv.

7.     You have now submitted a preliminary version of your archiving dossier narrative. In doing so, you have created a catalog record for your project, a project DOI and a persistent identifier where you will transfer all of your digital objects.

8.     The catalog record corresponds to the URL found in the address line of your archiving dossier narrative submission. Make note of it. The catalog record for Middle Ages for Educators is “https://osf.io/preprints/bodoarxiv/4yedu” .

9.     The DOI is found under the title “Work DOI”. Make note of it. The DOI for Middle Ages for Educators is 10.34055/osf.io/4yedu.

10.  The link to the supplemental materials is found under the title “Supplemental Materials”. Make note of it. The link for Middle Ages for Educators is osf.io/js9v8/.

11.  Click on the link to “Supplemental Materials”. In the “files” box, drag and drop all assembled project files including all digital objects created for the project, the web-recording of the project (.warc) and the site map. You may also upload from your computer file system by clicking on the icon in the upper right of the “Files” section.

13.  Once you are done uploading your project files, tagging your project, and adding whatever supplemental information you would like, return to the project’s catalogue record.

14.  When you have arrived at the catalogue record, click “edit work.” You will now modify your incomplete archiving dossier narrative by inserting the newly generated links that correspond to the catalogued components of your project. These will include the catalogue record (its URL and DOI), the persistent identifier link to the catalogue record and the persistent identifier DOI.

15.  In the “edit work” page, locate your original archiving dossier narrative file. Below “work title,” click on “click to edit”.

16.  Go back to the archiving dossier narrative file on your computer and insert all the newly generated links.

17.  Once your archiving dossier narrative is complete, replace the old version of the ADN with the new one. Confirm all the choices you made when you uploaded the first version and save. The archiving process is complete, and you can share the catalogued version of your project with members of your project team, colleagues, and whoever else would benefit from access to a stable, citable version of your project.

This process may take as long as a few hours, but it ensures that your digital scholarship is well documented and can be easily accessed and cited by fellow scholars.

Tutorial compiled by

Laura Morreale, lmorreale@g.harvard.edu, or lmorreale3@gmail.com

July 23, 2020